Oil & Gas Administrative Assistant

at Whitley Penn
Location Dallas, Texas
Date Posted July 15, 2022
Category Mining / Oil / Gas
Job Type Not Specified


More Than a Job: We're actively seeking an Administrative Assistant.

We have a commitment to a happy, healthy and productive workplace. We act on this commitment via our FitWhit program, an extensive wellness program uniquely designed to meet the health and wellness needs of busy professionals.
We place an emphasis on our open door policy. Whether someone is brand new or has been with the Firm from the beginning, we are all part of the same family and each person matters.

Our Ideal Candidate Has:

Associates degree or equivalent work experience.
2+ years of administrative experience preferably in public accounting.
Strong organizational skills with emphasis on client service.
Able to adapt to a changing work environment and manage multiple projects simultaneously.
Comfortable working with all levels and able to work in a team as well as independently.
Good listening skills and communication skills; exude good judgment by drawing sound conclusions.
Proficient in Microsoft Office Suite - Excel a plus.
Able to learn and understand new software as needed.
Professional Appearance and Demeanor.
Demonstrates ethical behavior in accordance with professional standards.
A current and valid driver license.

As an Administrative Assistant, You Will:

Assist on XCM functions for department support as needed.
Maintain other department reporting using mostly Excel for Partner in Charge.
Manage software vendor accounts - monthly invoices allocation assistance.
Maintain learning calendar and administer learning events.
Assist with client interaction on deliverables, on-boarding, proposals and periodic needs.
Ensure that all CPE documents are completed in the appropriate time frame.
Set up meeting rooms before each scheduled meeting.
Order lunch before each schedule meeting in our office over lunch, cleaning up as needed.
Assist HR on recruiting days as well as departmental new hire days - includes room bookings, facility logistics, catering, CPE.
Assist in putting presentations together.
Assist in special projects as needed.
Serve as a front desk receptionist backup.
Manage kitchen stock and maintenance as needed.

Working Conditions?

The work is typically performed in an office environment, which requires normal safety precautions; work may require some physical effort in the handling of light materials, boxes, or equipment.
Regular, physical, and predictable on-site job attendance.
Routine same-day travel for work at offices, meetings, and seminars which requires use of a personal vehicle.
Possible out-of-town travel with overnight stay for annual seminars.
The position requires some weekday evening and weekend work for project related tasks.

Why Should You Apply?

Competitive salary and great benefits.
Exciting career path with opportunities.
Culture focused on an open and collaborative atmosphere.
Leadership dedicated to playing a key role in your success.

Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to on age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.

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