Site Services Coordinator

at Petroplan
Location Fort McMurray, Canada
Date Posted September 21, 2022
Category Mining / Oil / Gas
Job Type Permanent


Site Services Coordinator
Location Fort McMurray
Schedule: 2 weeks on 2 weeks off.
Contract: 12 months

Key Accountabilities:
The Site Services Coordinator is a key member of the Operations Services Team, promoting the consistent application of OSBU's vision and philosophy, as well as providing expertise and solutions for the management of the process waste streams (Operations, Maintenance, Projects, Drilling) in addition to providing site point of contact for fuel and cleaning vendors. The role is primarily field focused ensuring excellence in coordination and execution of activities in support of all aspects of the core business - safety, cost, compliance, volumes and people.

  • Responsible for Process Safety and Personal Safety of 3rd party Ops Services Contract work force. ( 30 contractors on site daily)
  • Ensure proper record keeping and tracking for compliance with Transportation of Dangerous Good (TDG) regulations and CPC document retention policies for process and hazardous waste streams.
  • Preparation, for efficient execution of all Operations Services work scopes under your care.
  • Ensure efficient, high quality, on schedule work execution is completed to support Oilsands.
  • Monitor and work directly with 3rd party Ops Services Contractors to deliver Quality, Safe work on schedule.
  • Ensure effective planning and coordination of resources, manpower, and materials to complete projects efficiently.
  • Optimization of 3rd party Ops Services Contractors work force. Current yearly 3rd party Ops Services Contract labour budget of $26MM.
  • Cost tracking and management.

Primary Functions:

  • As an HSE Safety Leader, responsible for leading, managing and supporting the policies, goals, efforts, practices and programs of the Health, Safety and Environmental (HSE) Management System
  • Ensure HSE issues are given primary consideration in all activities undertaken within area of responsibility
  • Deliver Triple Zero results through "Walking the Talk" - completing mandatory training, observing and reporting on HSE behaviours, and intervening where necessary
  • Participate in and contribute to all HSE and Sustainable Development efforts, including but not limited to risk assessments, PSI, and Contractor Management
  • Enforce corporate safety standards, including Safe Operating Practices, and promote safety culture among staff, direct reports, full-time equivalents, and contractors
  • Lead and/or actively participate in Area and Contractor Safety meetings and other activities to deliver a consistent message on CPC's commitment to safety, and spill prevention.
  • Ensure that all staff and contractors undertaking work for the Operations Services organization are certified and competent to undertake the work as assigned
  • Provide first response and take ownership of incidents; where required, lead incident investigation, and ensure action items associated with audits and investigations are completed
  • Review any incidents from area of responsibility; ensure corrective actions are completed and learnings are leveraged
  • Responsible for their own safety, and the safety of the individual working for and around themselves


  • Help ensure TDG and Dow/non-Dow compliance on-site and relative to hauling and disposal of these waste streams.
  • Ensure that work performed in the field is done safely, spill free and within the scheduled time frame and budget
  • Provide technical direction to the area team and Integrated Partners daily
  • Work with vendors on issues of logistics to support scopes of work
  • Ensure that contractors are qualified, trained, competent, and aware of work standards, policies and procedures
  • Provide regular updates on safety, cost, production, people, issues and opportunities to supervisor
  • Participate in regular reviews of work practices to identify changes, improvements and optimization opportunities
  • Provide technical expertise for job planning, and ensure that a scope of work is available, as required
  • Own Standard Job Plans, including task lists, work order closures when required
  • Contribute to development of Standard Job Plans, including task lists
  • Coordinate the execution of unplanned emergency and urgent work including interaction with Operations, Maintenance, Planning and Procurement and other stakeholders
  • Participate in execution of major maintenance events as required
  • Provide input into scope of major maintenance events, including shutdowns, and turnarounds
  • Identify, prioritize, implement and support continuous improvement opportunities
  • Participate as a member of project teams related to Production Operations' and cross-functional initiatives, as required
  • Support the MOC/MEC process


  • Support time sheet and invoice approval process with appropriate level of review and approval
  • Be aware of and work towards budgets. Understand and track costs related to job scope.
  • Continually strive for continuous improvement in cost outcomes.
  • Build basic business acumen among direct reports
  • Be aware of scope of work of contracts
  • Work with Leadership and Procurement to identify opportunities for bidding services or equipment

Critical Skills:

  • Broad knowledge of plant equipment, boilers, heat exchangers, coolers, rotating equipment
  • Experienced in SAGD facilities an advantage
  • Understanding TDG regulations and directives.
  • Excellent planning and organisational skills.
  • Effective communicator.
  • Influential, assertive where appropriate as necessary.
  • Strong people management skills.
  • Good team building abilities.
  • Effective at conflict resolution
  • Understands Operations/ Maintenance best practices


  • Minimum of five years of experience in oil and gas operations and/or maintenance
  • Strong commitment to safety
  • Strong communication skills
  • Works well in a team environment
  • Understanding of TDG, waste manifesting and other applicable standards and regulations relative to typical waste streams generated
  • Demonstrates strong leadership skills
  • Should have, or be able to develop, understanding of method and practical working knowledge of common tools such as SAP, MS Project, Excel, etcetera
  • Must be an organized multi-tasked orientated person who is comfortable in performing under tight deadlines.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

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